Define what will be checked and how
Organize the checklist around count and assortment, appearance, dimensions, assembly, logo and packaging. Distinguish a visual check from a handling assessment or laboratory test; each has a different purpose and limit. If sampling a batch, agree selection method, inspection scope, defect classification and acceptance criteria in writing. Do not assume that the word “inspection” means every unit is checked.
- Link each criterion to the approved sample or specification.
Ask for evidence tied to the batch
The record should identify order, product, version, date and the quantities reviewed. Combine overall and detailed photographs with the location of each finding. A closed carton does not demonstrate its contents, and a good photograph of one brush does not establish the batch condition. Where measurement or a functional check is needed, record both the method and the result.
- Retain original photographs and connect them to the report reference.
Agree how findings will be resolved
Define who decides on correction, sorting, reinspection or acceptance of a documented variation. If packing or quantity changes afterwards, review the effect on the report and shipment data. Make the release decision explicit and tied to the final version. Commercial inspection does not replace verification of the product's legal requirements or destination-specific documents with the responsible importing party.